Important:

1. In order to access a function mailbox, the owning staff, people must have assigned an authorization (full access and/or dispatch authorization) via PRISMA. In the following example, the address max.muster@uni-bielefeld.de has authorization for the function mailbox funktionspostfach@uni-bielefeld.de .
2. The personal mailbox must first be integrated in Outlook (see "Configuring Outlook" instructions).

Outlook 2019

1.

Functional mailboxes are configured via File > Account information > Add account.

2 - For university computers

For the automatic configuration must be entered.

Your name:
-> name of the function mailbox

E-mail address:
-> University e-mail address of the function mailbox

Password:
-> BITS password of the personal mailbox(!)
(For this mailbox there must be an authorization on the function mailbox and it must be integrated in Outlook as Exchange account before).

Confirm with Next.

2.1 - For non-university computers

For the automatic configuration must be entered:

-> Uni e-mail address of the function mailbox.

-> Check "I want to set up my account manually"

Confirm with Connect.

Select Exchange here.

3.

When this window is displayed, enter the following:

Important: You must manually change the e-mail address!

-> E-mail address from personal(!) mailbox
-> Password from personal mailbox

4.

If the connection is successful, the account setup is completed with OK.

5.

After restarting Outlook, this message is displayed and can be closed via the x.

Older Outlook versions

1.

Functional mailboxes are configured via File > Account information > Add account.

2.

For the automatic configuration must be entered.

Your name:
-> name of the function mailbox

E-mail address:
-> University e-mail address of the function mailbox

Password:
-> BITS password of the personal mailbox(!)
(For this mailbox there must be an authorization on the function mailbox and it must be integrated in Outlook as Exchange account before).

Confirm with Next.

3.

If this window appears, click Admission . The web page is needed for the automatic configuration of the mailbox.

4.

The configuration is now checked. If all check marks are green, the department is completed via Finish.

5.

Confirm the message with OK and then restart Outlook itself.

6.

If this message appears for the function mailbox, the e-mail address of the personal mailbox and the corresponding password of the personal mail box must be entered.
(For this mailbox there must be an authorization on the function mailbox and it must be integrated in Outlook before).

Now you have access to all Exchange functionalities:

• E-mail
• Calendar
• Contacts
• Tasks
• Notes