Important:

In order to access a function mailbox, the owning staff, people must have assigned an authorization (full access and/or dispatch authorization) via PRISMA. In the following example, the address max.muster@uni-bielefeld.de has authorization for the function mailbox funktionspostfach@uni-bielefeld.de.

There are two ways to open a function mailbox in the webmailer.

• Option 1: Access to e-mail, calendar, contacts, tasks and notes (new tab).
• Option2: Access to e-mail (integration below the personal mailbox).

Option 1: Access to email, calendar, contacts, tasks and notes

1.

Registration with the personal e-mail address and BITS password on the webmailer.

2.

In the opened webmailer click on the profile picture in the upper right corner. Then select Open another mailbox... Select.

3.

Enter the e-mail address of the function mailbox in the field .

The address will be searched automatically and you should click on the corresponding entry or go to "Search directory".

4.

After that you should go to Open . The function mailbox will open in a new tab of the browser.

Option 2: Access to e-mail

1.

Registration with the personal e-mail address and BITS password on the webmailer.

2.

In the opened webmailer right-click on the name of the personal mailbox.

In the opened menu go to Add Shared Folder.... in the menu that opens.

3.

Enter the e-mail address of the function mailbox in the field .

The address will be searched automatically and you should click on the corresponding entry or go to "Search directory".

4.

After that you should click Add.

5.

The function mailbox now appears below the personal mailbox.

Note on sent e-mails:

If, for example, you reply to e-mails from the integrated function mailbox, the copies are always saved in the "Sent items" folder of the personal mailbox.